There are few work tasks less enjoyable than folding letters for marketing or other informational mailers. Despite the increase in the use of electronic mailing over the last decade, many companies, non-profits, and government organizations continue to send out bulk paper mailings on a regular basis. The need to have every piece of paper folded prior to placement within an envelope can involve dozens if not hundreds of personnel hours, taking employees away from other critical tasks and lowering their morale. It is small wonder then that many organizations have turned to the electronic letter folder to handle this burdensome chore for them.
Various letter folder machines are used by many offices around the world. From large corporations that use letter folder technology to manage parts of their mass mailing campaigns to small businesses that use the machines in lieu of human hands, letter folder machines are often worth their weight in gold to the companies that use them. Churches, charitable organizations, and other non-profit entities appreciate the efficiencies of these machines, as do the various government offices across the country that regularly mail documents and reports to the citizenry they serve.
There are different types of letter folder machines to accommodate the differing needs of the organizations that use them. Some are extremely high tech and outfitted with numerous ancillary features, while the less costly models are designed solely for the task that their name implies. If your organization is considering a letter folder to save time and money, it is important to evaluate your own requirements prior to deciding upon which type of machine you want to purchase.
Some of the things you need to consider include the frequency of use, letter types, and size of your mailings. How often does your organization do mass mailings? Are they simple letters on standard paper, or thicker, glossier productions that might require a more sophisticate machine? Do you send out a few hundred letters a week or several thousand a day? All of these questions help you to get a handle on exactly what your letter folder requirements will be, and will help you to more thoughtfully select the machine that can fulfill those needs.
Every letter folder model is unique, and has its own areas of strength, as well as weakness. Some are very efficient in handling volumes of standard letters, but struggle with thicker paper stock. Others are designed to assist the mailing process by not only folding the letters but inserting them as well. Still others can provide such varied functions as perforating or slitting the paper prior to folding. For glossy paper, there are machines that use an air feed system to avoid the slippage that can happen in friction-based letter folder machines.
You can also select between manual and electronic letter folder technology. Manual machines require that the letter setting be calibrated by hand, which is ideal for businesses that use the same type of mailing format on a regular basis. Knowing what your organization’s needs are will ensure that you are able to find the exact letter folder that you need.
